Role Description

1. Ensure the office environment is well-maintained, clean, and conducive to productivity.

2. Oversee office repairs, maintenance, and security in collaboration with facility service providers.

3. Manage office supplies, furniture, and equipment, ensuring availability and proper usage.

4. Implement and maintain an efficient inventory management system for company assets.

5. Track and control office and medical supplies to prevent shortages or wastage.

6. Conduct periodic audits to ensure accurate record-keeping of assets and stock levels.

7. Ensure all new and existing assets are tagged and recorded in the asset register.

8. Ensure efficient and cost-effective logistics planning for staff movement, company events, and business travel.

9. Monitor fuel consumption, trip logs, and associated costs.

10. Identify, evaluate, and manage vendors for office supplies, maintenance, and operational needs.

11. Negotiate contracts and agreements with service providers for cost-effective solutions.

12. Monitor vendor performance to ensure timely and quality service delivery.

13. Develop and implement administrative policies, standard operating procedures, and best practices.

14. Ensure compliance with health, safety, and workplace regulations.

15. Supervise cleaning service providers, security providers, and logistics staff.

16. Provide training and guidance to ensure smooth day-to-day operations.

17. Collaborate with other departments to ensure seamless internal operations.

18. Develop and enforce safety protocols, emergency response plans, and first aid measures.

19. Ensure first aid boxes, fire extinguishers, and other safety equipment are well-maintained.

20. Facilitate OSH training in accordance with occupational safety and health regulations.

Job Description

1. Bachelor’s degree in Business Administration, Management, Logistics, or a related field.

2. Minimum of 5-7 years of relevant experience in administration, facilities, or operations management, preferably in the healthcare or telemedicine sector.

3. Strong leadership, problem-solving, and decision-making skills.

4. Excellent organizational and multitasking abilities.

5. Experience in procurement, supplier management, and asset management.

6. Proficiency in Google Workspace and other relevant software.

7. Strong communication and interpersonal skills.

Requirements

• Ensure the office environment is well-maintained, clean, and conducive to productivity.

• Oversee office repairs, maintenance, and security in collaboration with facility service providers.

• Manage office supplies, furniture, and equipment, ensuring availability and proper usage.

• Implement and maintain an efficient inventory management system for company assets.

• Track and control office and medical supplies to prevent shortages or wastage.

• Conduct periodic audits to ensure accurate record-keeping of assets and stock levels.

• Ensure all new and existing assets are tagged and recorded in the asset register.

• Ensure efficient and cost-effective logistics planning for staff movement, company events, and business travel.

• Monitor fuel consumption, trip logs, and associated costs.

• Identify, evaluate, and manage vendors for office supplies, maintenance, and operational needs.

• Negotiate contracts and agreements with service providers for cost-effective solutions.

• Monitor vendor performance to ensure timely and quality service delivery.

• Develop and implement administrative policies, standard operating procedures, and best practices.

• Ensure compliance with health, safety, and workplace regulations.

• Supervise cleaning service providers, security providers, and logistics staff.

• Provide training and guidance to ensure smooth day-to-day operations.

• Collaborate with other departments to ensure seamless internal operations.

• Develop and enforce safety protocols, emergency response plans, and first aid measures.

• Ensure first aid boxes, fire extinguishers, and other safety equipment are well-maintained.

• Facilitate OSH training in accordance with occupational safety and health regulations.